Form 16 Issuance for Employers Accurate, Reconciled, On Record
Form 16 is the statutory TDS certificate every employer with a TAN must issue to salaried employees under Section 203 and it's the document your team's entire ITR filing depends on. SSA TAX generates Part A and Part B in bulk, reconciled against your filed Form 24Q, digitally signed, and emailed directly to every employee.
+ Govt. Fees
Overview
What Is Form 16, and Why Does It Matter?
Form 16 is the annual TDS certificate an employer issues to each employee from whose salary tax was deducted during the year. It's mandatory under Section 203 of the Income Tax Act for any employer registered under a TAN that deducts TDS on salary, and it's the document nearly every salaried employee needs to file their own ITR.
Beyond compliance, it's a practical document your employees rely on for loan approvals, visa applications, and as formal proof of income and tax already paid.
What's inside Form 16
| Part | Contains |
|---|---|
| Part A | TDS deducted & deposited, employee PAN, employer TAN, summary of tax paid to govt. |
| Part B | Salary breakup, Chapter VI-A deductions (80C, 80D, etc.), net taxable income & tax liability |
Form Comparison
Form 16 vs Form 16A vs Form 16B vs Form 16C vs Form 16D
"TDS certificate" covers five very different documents in India. Issuing the wrong one or missing one is one of the most common payroll mistakes we see.
| Form | Governing Section | Issued By | For Which Payment | Frequency |
|---|---|---|---|---|
| Form 16 | Section 192 (Salary) | Employer | Salary TDS | Annual, by 15th June |
| Form 16A | 194 series (rent, fees, contracts, interest) | Any deductor | Non-salary TDS | Quarterly, within 15 days of TDS return due date |
| Form 16B | Section 194-IA | Property buyer | Sale of immovable property above ₹50 lakh | Per transaction |
| Form 16C | Section 194-IB | Tenant (Individual/HUF) | Rent above the prescribed monthly threshold | Per transaction / annual |
| Form 16D | Section 194M | Individual/HUF payer | Contractual or professional payments outside audit | Per transaction |
Our Services
What We Handle for You
Bulk Generation
Form 16 for every employee, generated together not one at a time.
TDS Calculation & Verification
Every figure cross-checked against your filed Form 24Q before issuance.
Digital Signature Integration
DSC-signed certificates, no physical signing round required.
PAN/TAN Validation
Every employee PAN and employer TAN checked before it goes out.
Form 24Q Linking
Part A pulled directly from TRACES, correctly linked to your 24Q filing.
Email Dispatch & Audit Records
Certificates emailed to employees, with audit-ready records retained.
Deadlines & Penalties
Form 16 Deadlines for FY 2025-26
| Milestone | Date |
|---|---|
| Form 24Q Q4 (Jan–Mar 2026) filing due | 31st May 2026 |
| Form 16 issuance due to employees | 15th June 2026 already passed |
| Penalty for delay (Section 272A(2)(g)) | ₹100/day per certificate, capped at TDS amount |
| Employee ITR filing deadline (non-audit) | 31st July 2026 |
Process
How We Issue Your Form 16
Share salary & TDS data
Send your filed Form 24Q statements, employee PAN list, and salary structure securely.
Generate & validate Parts A & B
Part A pulled from TRACES, Part B prepared from your payroll data, both cross-checked.
Digitally sign every certificate
Each Form 16 is signed with your company's DSC no manual sign-off queue.
Email dispatch to employees
Certificates sent directly to each employee's registered email address.
Audit-ready archive
Copies retained and indexed for future audits, assessments or employee queries.
Pricing
Form 16 Issuance Plans
| Plan | Ideal For |
|---|---|
| Startup | Up to 25 employees, single legal entity |
| Growing Business | 26–100 employees, multi-location payroll |
| Enterprise / Bulk | 100+ employees, group companies, CA firms managing multiple clients |
Why Choose SSA TAX
What We Actually Do Differently
Plenty of vendors will "generate" a Form 16. Fewer will reconcile it properly first.
| What You Get | SSA TAX | Typical Vendor / DIY Tool |
|---|---|---|
| Reconciliation | Matched against filed Form 24Q before issuance | Often generated from payroll data alone |
| Format accuracy | Pulled from TRACES, CBDT-prescribed format | Templates manually re-numbered, error-prone |
| Law-change readiness | Briefed on the Form 130 transition in advance | Usually reactive once the change is mandatory |
| Rush support | Available for employers past the deadline | Standard queue, no urgency handling |
| Confidentiality | Dedicated handling of salary & PAN data | Varies by vendor |
FAQ
Frequently Asked Questions Form 16 Issuance
Everything employers, HR teams, payroll managers, and business owners need to know about Form 16 issuance for FY 2025–26.